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Focus on Hospitality – How to Surpass Guest Expectations with Effective Communications

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Enhance your guest experience, elevate staff performance, and stay ahead of the competition with the latest integrated communications technology. You and your guests can enjoy seamless service that is sure to impress.

Challenges You Might Be Facing

1. Reliability is not negotiable – Whether it’s a simple wake-up call or acting in a professional and efficient manner in an emergency, there’s no room for errors. Stability is an essential requirement for your communications platform to ensure guest satisfaction and increased positive ratings.

2. Universal device access – Both business and leisure travelers want to use their own devices and get the service they require immediately. From personal conversations and interactions with chatbots to voicemail and email, give your guests the power to choose when, where, and how they communicate with you.

3. Security threats on the rise – Ensuring guest privacy, maintaining data security, and integrating smart devices should be at the forefront of your IT priorities.

4. Profitability from productivity – As a manager, improving operational efficiency is a top priority. You must streamline processes, explore new communication methods, and enhance guest experiences to make your organization more effective and profitable.

5. Experience is everything – As customer expectations continue to evolve, it’s crucial to meet their demands across all channels and devices and provide the right experience. Failure to do so could negatively impact staff productivity and customer loyalty.

Questions You Should Ask

1. Is your communications technology stable? What level of support do you offer?
What measures do you have in place to ensure reliable and uninterrupted communication services? Can you provide details about any backup and redundancy mechanisms?

2. What experience do you have serving the hospitality industry?
How long have you been serving this industry? Who are your biggest clients?

3. Does your system integrate with smart devices and high-speed internet?
How can this help promote revenue-generating guest services? Can your solution help us provide personalized services for our guests?

4. How flexible is your solution when it comes to customization?
Do you offer secure third-party integration? Which applications and platforms do you provide full integration with?

5. Can you manage multi-site, multi-location, and multi-national hospitality businesses?
Is your system compatible with multiple brands and languages? Can it scale if we expand our business in the future?

How the Right Communications Drive Results

  • Influence online ratings – By utilizing your communications technology, you become more proactive in addressing guest and maintenance concerns. This results in improved staff productivity and higher customer ratings, ultimately leading to better online reviews.
  • Improve guest experiences – Adopt multi-channel engagement to ensure your guests interact with your organization directly through personal devices, including mobile check-in, text, and chat.
  • Cut your costs – Unifying communications into a single service solution means automated efficiencies, smoother workflows, integrated apps, budget-friendly fees, and reduced operating costs.
  • Connect your staff – Connecting staff creates a seamless guest experience. Streamlining experiences means issues are resolved quickly and efficiently, ensuring superior service is provided every time.
  • Ensure data security and system reliability – Look for a partner with a strong track record of industry clients and a reputation for secure and stable networks.

Seamless communication lies at the heart of exceptional hospitality.

Find your perfect-fit solution with the help of TCI. Contact us today at (703) 321-3030 or GetHelp@tcicomm.com.
 

Mitel Delivers New Tools for Users of Microsoft Teams

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One of the most startling statistics to emerge from the pandemic had nothing to do with communicable illnesses but rather with communications between businesses.

In 2020, from March to June, the use of Microsoft Teams grew by 894%. And, between 2021 and 2022, the number of Teams users rose from 145 million to 270 million. Microsoft Teams has become the de facto communications platform for over one million organizations in just a few years.

This is, of course, good news for Microsoft. And it’s also good news for businesses already paying for Microsoft Office who essentially got a business-class collaboration platform for free, at least initially. But for companies who continued to rely on traditional telephony and vertical industries where video collaboration wasn’t the norm, Teams had some feeling left out.

Fast forward to today, and these customers face the prospect of evaluating Teams phones, taking on E3-E5 licensing and SIP-trunking costs, and they are finding that Microsoft Teams is not free anymore.

It’s a significant incremental uplift in expense for existing capability. Simply put, there isn’t an excellent way to tie legacy voice systems and Teams together without spending more money on additional phone licenses or introducing extra layers of complexity. Until now…

Mitel Delivers New Tools for Teams

For clients who have previously decided to adopt Microsoft Teams, Mitel recently announced a series of tools and applications that seamlessly integrate Mitel’s enterprise-class telephony features with the MS Teams platform for a single, robust communications and collaboration solution.

For example, suppose Teams users choose to activate the phone licenses available on Teams. In that case, they can now enjoy direct routing that connects with Mitel endpoints through certified session border controllers (SBCs), providing a unified telephony framework (albeit with fewer features) that can be controlled from the Teams environment.

What if Teams users don’t want to purchase Microsoft phone licenses? In that case, they can still integrate their telephony system with Teams through Mitel’s Telephony-only client available in MiCollab and enjoy all the robust telephony features that Mitel offers.

This is part of Mitel’s MiCollab offering and can be turned on with a simple toggle switch. In addition, Mitel Assistant is available for free on the Microsoft app store and delivers Mitel softphone capabilities to Teams users’ desktops as a floating app. Mitel Assistant allows you to make and transfer calls, search directories, set speed dials, import contacts, activate three-way conferencing, and more – all from your Teams screen.

Mitel also offers presence integration between Teams and Mitel telephony users, allowing Teams users to see whether a colleague is on a PBX-based phone call – even if that colleague doesn’t have a Teams client. A user’s phone status is visible from their Outlook emails and can help determine direct routing of calls to the next available user.

With these Mitel tools co-existing with Microsoft Teams, a uniquely elegant hybrid solution evolves, taking advantage of premises or private cloud solutions from Mitel’s MiCollab with a cloud-based collaboration solution in Microsoft Teams.

Making Teams More of a Team Player

Microsoft Teams is great for many things, from video meetings to sharing documents. But many businesses still need high-quality telephony applications to run their business.

Schools and universities, for example, rely on mass notification via mobile devices to notify students, staff, and parents of emergencies. Financial services companies must maintain inbound contact centers supporting call recording and other advanced telephony features. Retail businesses need to connect workers on the sales floor to customer service applications via telephone to help customers in real-time.

Let’s look at two more industries to see how Mitel plus Microsoft Teams can help businesses run better.

Healthcare – Consider a network of healthcare facilities. They use Teams for video collaboration between facilities, but what about emergencies where a doctor or nurse needs to respond when they’re not near a laptop? Telephony services can provide the critical link to life-saving answers in seconds. Or what about mobile service workers who are responsible for things like security and cleaning? Telephony apps keep them connected to colleagues with maximum efficiency.

Hospitality – Another sector that can benefit from a telephony-enhanced Teams environment is the hospitality industry. Hotels may use Teams for internal meetings or drive customer engagement, but telephones still play a critical role in their daily life. Guests rely on in-suite phone services to contact staff and receive messages. Cleaning staff can use those same phones to indicate when a room is clean and available for new guests. Combining those communications with Teams enables hotels to stay connected to colleagues and customers from one platform.

Phone calls, SMS notifications, and contact centers still play a vital role in many organizations, but most businesses don’t want to manage two separate communications and collaboration platforms.

With Mitel solutions, they don’t have to because the telephony functionality can be integrated with their overall communications experience, whether they’re collaborating in Teams and need to make a phone call from their laptop or desk phone or browsing the web and want the simplicity of click-to-dial automatically from any phone number.

Contact your local TCI experts to learn more about integrating your Mitel solutions with Teams: (703) 321-3030 or GetHelp@tcicomm.com.
 

Supporting DC Metro Leaders in Education, Hospitality and Retail with On-Premises & Hybrid Unified Communications

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The on-prem, private hosted, and hybrid Unified Communications (UC) platforms TCI deploys and supports offer unique advantages for education, hospitality, and retail organizations.

A 2023 Metrigy global survey found 64.7% of those in the hospitality industry are on-premises or private-hosted, 56.7% of education, and 50% of retail. These high adoption rates of on-prem and private hosted UC platforms, coupled with the relatively small percentage of those planning to move to UCaaS, highlight significant benefits for the on-premises, private-hosted, and hybrid models for these industries.

4 Reasons Why Education, Hospitality, and Retail stick with On-Prem and Hybrid UC

1. Reliability – The primary reason cited across all three industries for staying with on-premises and private-hosted solutions is their reliability. In the retail space, with large numbers of distributed locations, stores must be able to operate even if there is a network outage. Individual locations must be able to place and receive calls and ensure that systems such as alarms can always function. Hospitality operates under a similar model. A hotel, for example, can’t tolerate downtime for its in-room communications or be unreachable by those looking to make a reservation if there is a network outage or a UCaaS outage. Educational organizations, too, must ensure reliability, especially for higher education institutions spread out across campuses, and support communications modalities, including emergency calling systems.

2. Cost Savings – Nearly 46% overall, including half of retail and hospitality organizations, say that cost savings are the primary reason they stay with on-premises or private-hosted deployment models. On-prem or private-hosted models can often be less expensive and may already be fully depreciated. They also can allow companies, through hybrid solutions, to add additional cloud-based features, such as analytics and application integrations, without making wholesale changes to UC and contact center platforms. And they can preserve existing investments in endpoints and infrastructure such as gateways.

3. Security and Data Privacy – On-premises and private-hosted deployment models allow organizations to control their own data. Educational organizations may use their UC platforms to manage student data, including potentially sensitive information such as grades and health records. Hospitality companies may hold information related to customer location, travel history, and payment preferences. Retail organizations must process payment information per Payment Card Industry (PCI) compliance standards. Organizations may have sensitive competitive information they wish to ensure isn’t shared with service providers or potentially outside their control.

4. Integrations – Education, hospitality, and retail organizations will likely have extensive and unique integrations between business applications and their communications platforms. In our research, the need to integrate file management, project and task management, HR, CRM, and ERP applications into collaboration platforms is common to all three.

Beyond those drivers, there are several industry-specific examples of how On-Prem and Hybrid UC supports unique requirements, including:

Education:

  • Self-service portals allow students to check their account balances and billing information by phone or messaging app bot.
  • Student management platforms integrated with call centers enable students to click to call for support from within a learning management app such as Ellucian Banner or Blackboard.

Hospitality:

  • Guest management platforms enable customers to check account information, order food, movies, or services, or easily reach a concierge through a single click on an in-room phone or via an integrated mobile app.

Retail:

  • Inventory and order management systems allow customers to check product availability or order status by phone or receive text updates.
  • In-store wireless communications platforms for employees allow on-the-go communications and enable mobile staff to take incoming calls from customers seeking assistance.
  • Marketing automation systems send special offers and updates to customers via text.

Education, hospitality, and retail organizations may also integrate security systems into calling and paging platforms to provide automated notifications in an emergency.

In all these cases, on-premises and private-hosted solutions allow education, hospitality, and retail organizations to customize and control their communications environment.

Furthermore, education, hospitality, and retail organizations can use hybrid solutions to add additional features and functionality from the cloud while preserving their existing investments in on-premises and private-hosted platforms.

TCI has decades of industry-specific expertise. Let’s talk about leveraging the best technology to help achieve your organizational goals.

Contact us at (703) 321-3030 or GetHelp@tcicomm.com.
 


How Mitel Solutions are Making a Difference in Healthcare, Education and Hospitality… And What’s Next for Telephones?

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Everyday Mitel Phones Make Impacts Around the World

Over the past half-century, Mitel has contributed many “firsts” to the history of telephones, but they aren’t creating all these world-first inventions just for the sake of innovation.

Mitel develops cutting-edge products so its customers can make the crucial connections they need to move the world forward. Here are just a few ways Mitel phones make a difference in Healthcare, Education, and Hospitality every day.

Healthcare

In a healthcare environment, efficient and timely communications can mean the difference between life and death. Mitel phones can be found at nursing stations throughout hospitals around the world.

One feature that sets Mitel’s phones apart for healthcare providers is their large number of programmable keys for one-touch speed dial and other telephony features. Having numerous dedicated buttons to facilitate vital communications is ideal for nursing stations, where quick access to required personnel and departments is crucial.

Providing a clean environment is also paramount in healthcare settings, and Mitel’s pioneering antimicrobial IP desk and cordless phones are ideally suited to maintaining hygiene standards in every workplace.

Education

Effective communications throughout school facilities have become paramount with today’s heightened concern for student and staff safety. Mitel’s phones are found in some of the largest K-12 school districts in America, including Chicago Public Schools and the New York Board of Education.

Mitel phones provide the tools for administrators, students, and teachers to stay connected from the classroom to the front office. Users in education can quickly sign up for classes, log on for virtual learning, and make important calls during emergencies.

Hospitality

Look behind the front desk of most hotels in North America (and elsewhere around the globe), and you’ll find a Mitel phone hard at work. The front desk of any hotel is the critical point of interaction with guests, whether checking in or answering requests for wake-up calls or extra pillows.

Mitel’s console and desk phones have become the workhorse at many hotels worldwide, facilitating excellent customer service by providing practical communications tools for interacting with guests and fulfilling their requests. They’re also doing important work behind the scenes, helping back-office staff keep hotel operations running smoothly.

What’s Next for Telephones?

The ongoing balance of home and office working will drive the evolution of the traditional desk phone. Companies must address the unique challenges of hybrid work and the resulting change to business settings, which continue to develop even now.

“In the future, we can expect to see a focus on driving higher quality audio with more advanced audio codecs and new background noise filtering capabilities,” predicted Peter Couse, Mitel’s Portfolio Manager of Desktop and Wireless Endpoints.

“Interworking with PC-based video collaboration will also become a key aspect of the future phone,” he added. “The phone will look more like a PC peripheral than a standalone communications device.”

Even phones in on-site settings like hospitals, schools, and hotels reflect the shift to a more flexible work style. With multifunctional apps and cloud connectivity, they may function more like our personal devices rather than traditional office hardware.

TCI offers Mitel phones and other technology solutions that improve daily Healthcare, Education, and Hospitality operations. Contact us at (703) 321-3030 or GetHelp@tcicomm.com.
 

What to Look for in a Secure Senior Living Community or Hotel UC Solution

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Caregiving, Hospitality and Security go hand in hand… Every resident in a Senior Living Community has unique needs, just as the hospitality industry strives to offer personalized experiences to every guest.

No business can afford to lose the confidence of its customers, but lost confidence comes at an even higher cost when families have placed their loved ones in your care – and every hotel guest expects to be as secure as they are in their homes.

Yet the reality is that senior living communities and hospitality providers have a lot to focus on behind the scenes to deliver that level of security.

  • Cybersecurity efforts include preventing data breaches from outside the corporate network (including data stored in the cloud) and protecting residents and guests from man-in-the-middle attacks and other forms of phishing and espionage when using the property’s Wi-Fi network.
  • Then there is the physical security of residents and guests, which can be enhanced through digital keycards and IP-based security cameras.
  • Real-time security during emergencies is another critical consideration, involving everything from real-time text alerts to ensuring that 911 services work in every room or location.
  • Finally, there is the simple right to private communications, from encrypted voice calls to messages immediately erased when a guest checks out of a hotel.

What to Look for in a Senior Living or Hospitality UC Solution

While no single vendor can address all security touchpoints, it’s essential to partner with providers that are vigilant in bringing the latest security technologies and compliance requirements to bear on their solutions.

When you choose unified communications (UC) and voice solutions, whether a single phone or a complete UC platform, you should be assured that those solutions meet the most stringent security standards for your industry:

  • The best solutions meet the compliance requirements for both Kari’s Law, which mandates that every multi-line telephone system (MLTS) can easily make 911 calls from any phone, and the Ray Baum Act, which ensures that location information such as room number is passed on to emergency dispatchers during a 911 call.
  • During emergencies, a mass notification messaging solution supporting real-time alerts via multiple possible outlets (desktop messaging, email, text, billboard signage, paging, voice-activated loudspeakers, mobile or SIP-DECT) keeps residents, guests, and staff safe and informed.
  • Details matter… Most cyberattacks and data breaches are the results of little things that were overlooked, from outdated software to setting up weak security passwords.

Residents and guests deserve great accommodations and excellent service. If they don’t feel safe, they won’t be comfortable, and they may not return.

Learn how Mitel solutions can provide your residents, guests, and staff with a comfortable, secure communications experience. Contact TCI at (703) 321-3030 or GetHelp@tcicomm.com.
 

Hospitality Loyalty Program for SX-200 ICP Customers

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You’ve trusted your property’s communications with Mitel for years…

We know how vital it is for you to provide the best guest experience while making it as efficient and smooth as possible for your staff to run their daily activities.

Whether you have a big hotel in a bustling city square or a series of cottages by a peaceful lake, having the latest communications and collaboration tools is essential to provide a positive guest experience.

Mitel’s new Hospitality Loyalty Program protects your current investment and enables you to benefit from incredible discounts when switching to Mitel’s flagship software platform for hospitality – MiVoice Business Hospitality Suite.

Contact TCI today for the details at (703) 321-3030 or GetHelp@tcicomm.com.


Top Tech Trends in the Hospitality & Lodging Industry… Some May Make Sense for Your Business

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Hotels, motels and other hospitality businesses once occupied a fairly simple space in people’s lives – they were a place for guests to lay their heads while away from home.

But anyone who’s spent time on the road in recent years knows that the role of technology has greatly expanded. Here are some of the top communication technology trends in hospitality today…

  1. Cloud migration – The hospitality industry is making the transition to the cloud, where opportunities abound for back office efficiency with low technology acquisition costs. Cloud technologies are simplifying operations, reducing staffing needs, and providing a better guest experience.
  2. Service automation through AI – Automation continues to be a trend that’s changing the way guests are served. With the advancements in Artificial Intelligence, hotels are interacting with guests digitally while freeing up hotel staff to work on other tasks. This also improves the travel experience as language differences can be eliminated, ensuring clear communication with travelers wherever they’re from.
  3. Integrated guest applications – Guest apps for personal mobile devices are the natural place to host everything from deal notifications to hotel services to loyalty programs. Innovative capabilities can be integrated into these hotel applications to grant guests increased ability to engage with hotel staff and other guests.
  4. Touchless interactions – The pandemic has emphasized the need to reconsider how guests interact with amenities. From digital room keys that allow guests to unlock doors using their phones to motion sensors that turn on lights, to voice-activated control of appliances, reducing contact with commonly touched interfaces allows guests to stay safe and housekeeping staff to sanitize and prepare rooms faster.
  5. Self-service meeting spaces – No longer are meeting spaces just about table and chair arrangements. Today’s meetings rely on multimedia presentations and videoconferencing to bring in remote attendees. And for marathon meetings, access to services like catering must be handled with minimal interruption. Advanced technology enablement is also becoming a must-have in ballrooms and event halls.
  6. Predictive Analytics – As more technology is added to improve the guest experience, more data is being collected about how guests interact with staff and amenities. When analyzed, the data can provide insights that can improve internal operations as well as the guest experience, resulting in your property becoming a preferred place to stay and the one that gets recommended to others.

If you see an application here that could help your business get ahead, reach out to the experts at TCI. Contact us today at (703) 321-3030 or info@tcicomm.com.