Remote working can be tough if you haven’t done it before – especially when many people have had to embrace our new reality whether they like it or not. Fortunately, the transition is easier for everyone when processes and systems are in place to keep lines of communication open.
If you don’t share information and give team members visibility over what you’re working on, important files disappear, deadlines get missed, productivity collapses, and projects are scrapped.
- Use Collaboration Tools – You need to make it as easy as possible to communicate with other members of the team. Email is the most common means to communicate easily, but it is not always the best platform, especially for conversations about ongoing matters or real-time progress updates. Collaboration tools like MiTeam Collaboration Software or Teamwork provide an instant messaging approach to team communication. Ideas, suggestions, feedback, and comments can be pinged back and forth between the team easily, regardless of where they are and what device they’re using. It’s a simple, easy, and fast way to keep everyone in the loop.
- Centralize your files – Once you’ve ensured your lines of communication are firmly open, you then need to make sure all your files are centralized. This allows relevant parties to access key documents, even when you’re not present. The easiest way to store documents centrally is to use cloud apps such as Dropbox or Google Drive. If you can work and organize in the cloud, then your ability to perform together effectively as a team is greatly improved.
- Document your processes – You can’t achieve success without having documented processes to follow. Laying out your standard operating procedures in black and white not only gives you a consistent approach to your regular tasks, but it narrows any mistakes made down to two causes: the workflow wasn’t followed or your process needs updating. Achieving effective communication is done through a process of trial and error built upon identifying pain points. Each time you try something new, you create a new process and fine-tune that process until you’re happy with it.
When everyone has a shared sense of how to update one another – and by implementing the right software solutions to achieve this end – you will improve work practices across the organization and see dramatic results.
Need help getting the most out of your remote work initiatives? Contact TCI today at (703) 321-3030 or firstname.lastname@example.org.