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Tech Overload? 5 Ways to Streamline all those Apps & Communications Tools

The average employee uses 17 different cloud apps, 3 content-sharing services and 3 collaboration tools.

If this sounds familiar, it might be a good time to consider a unified communication system like Mitel-powered TCI Host, which includes collaborative tools that allow team members to assign tasks, share documents, schedule calls, chat and conduct audio and video conferences at the push of a button.

Are your current systems providing the productivity and customer experience you need for 2020? If not, consider these pointers for re-energizing and remaking your approach to collaboration and communications.

1. Identify the purpose and value of each communications tool

Start by identifying what frustrates people, where necessities fall through the cracks, or how customers could be better served. Then evaluate your current tools in terms of:

  • Does the technology help or hinder productivity?
  • Do your communications tools keep your team’s conversations seamless no matter what device is used – be it smartphone, desktop or laptop?
  • Do they create a common space where team members can easily communicate, share documents and set up meetings?
  • Can employees respond quickly and efficiently to customers?

2. Analyze the costs vs. benefits of your communications software

The goal of any communications system is to aid productivity and bring value to the business. The problem is technology – especially when it’s the newest thing. You have to ask yourself: Is the time spent using that latest app really achieving the outcomes you need?

Spend more time assessing the costs of your existing communications tools, from time wasted swapping between business apps to the monthly costs of separate collaboration tools. If you’re not getting results, use this as an opportunity to find more cost-effective, all-in-one communications tools.

3. Reduce distraction and optimize attention capital

Step back from the whirl of digital life by identifying what’s most important to you, then add / keep the technology that will support your priorities. In business, that means finding solutions to increase productivity by automating simple tasks like setting up meetings and improving workflows.

Start by automating and controlling who can reach you, and when. Need some time to tackle a major project? Use presence technology to tell coworkers you’re not available, or you’re only available via a specific channel, like text.

4. Focus on the customer experience

As you’re evaluating your communications tools, consider how your communications software impacts your customer’s experience with your business. Does your current solution enable seamless communications both internally and externally? Does it easily integrate with other essential systems, like CRMs? Can your contact center agents quickly access the information and internal resources they need, when they need it? The answers to these questions directly impact your responsiveness to customers.

5. Make it convenient to work anywhere

With more team members working remotely – on the road, from a home office or in the field – reach out to them and find out what headaches they’re experiencing. Do your collaboration tools enable them to easily communicate and respond quickly to customers? Can they access information and people easily from their smartphone? Look for a communications solution like TCI Host, TCI’s Cloud Voice Service that allows your staff to access everything they need via a web portal.

Now is a perfect time to take a fresh look at your communication solutions to ensure you’re offering the best customer experience.

Ring in the New Year right… Contact us today at (703) 321-3030 or info@tcicomm.com.

 

TCI’s Customized Cloud Voice… Deployed Anywhere, Any Time, on Any Device

TCI specializes in industry-leading unified communication solutions for businesses of all sizes. And because we give you the option to run these powerful solutions on our hardware or on your servers through software, you can expand on your terms and your timing.

Select the best deployment model

Delivered from our VMware-enabled data center in Ashburn, VA, our TCI Advantage services offer the flexibility to deploy UC your way – Hosted, Premises, Hybrid, Virtualized, or as Unified Communications as a Service (UCaaS). When your needs change, we can change your deployment platform.

Enjoy unequaled scalability and selection

Work from the office, home or road. Handle calls from the desk or mobile device of your choice. TCI can provide your phones, or you can source your own.

Choose the level of support you need

TCI can manage everything end-to-end or you can manage your own changes and only call us when you need help. Either way, easy online management and reporting is included. Choose your service plan – from traditional break-fix to fully managed.

Customize to fit your business needs

  • Full integration with Salesforce, Outlook and other CRM applications
  • Deploy a world class Contact Center with agents working from anywhere
  • Seamless office unified communication on a desktop, laptop or mobile phone – or all at once!
  • And much more…

Mitel-powered… TCI-delivered

TCI’s business-class communication solutions can be deployed in any configuration, with tailored financing options to meet your budget requirements. TCI makes Voice easy – all for a budget-friendly monthly subscription.

Talk to our experts or schedule your demo. Contact us today at (703) 321-3030 or info@tcicomm.com.

 

Top 7 Reasons Our Clients are Moving Voice & Collaboration to the Cloud

Business leaders move their communications to the cloud for better mobility, quality, simplicity and reliability. They find it easier to add offices, users and features so they can grow, and they appreciate being able to customize how they connect with customers.

Decision makers are also motivated by their bottom line – they get more and spend less with the latest technology.

Here are 7 practical business reasons to make the switch to TCI’s popular, all-in-one Cloud Voice services.

1. Easy migration

Cloud communications isn’t an all-or-nothing endeavor. There are several deployment models available – Public, Private and Hybrid – and you can migrate your people to the cloud over time or as your business needs change.

2. No hardware, no headaches

Say goodbye to capital expenses, maintenance and service fees with hosted business communications. You get great call quality, industry-leading reliability and an easy-to-manage system with no upfront costs – everything you need for one low monthly price.

3. Free up IT resources

Don’t waste valuable IT resources on aging telecom hardware – we manage the hardware hassles and put your IT people to work on the projects that matter most. With Cloud Voice, you enjoy new features faster, you can add or remove lines in minutes, and you always stay up to date with the newest upgrades automatically.

4. Pay as you grow

With premises-based systems, you pay the price for less-than-perfect call capacity planning by having too little or paying for too much. With Cloud services, you always have just the right amount of call connections to ensure you’re paying for what you need and not a penny more.

5. Enable teamwork and collaboration

Bring all of your team meeting tools into one application – Your people can easily manage video calls and conferences, screen sharing and messaging to connect with in-house teams, partner and customers.

6. Get more done – from anywhere

Your staff can access the same powerful phone and collaboration features from their office phones or seamlessly move with their mobile devices to meet at your clients or work from home offices.

7. Keep your business running

TCI’s cloud-based hosting platform delivers ultra-high reliability and seamless disaster recovery, so you always stay connected to colleagues and customers.

Give your business a competitive Advantage… Get the tools your people need to serve customers better and save some money while you do it. Contact us now to schedule your TCI Cloud Services demo: (703) 321-3030 or info@tcicomm.com.

 

Too Busy? How Cloud Phone Systems Provide Time Saving Solutions for IT Managers

Often working with limited resources and a small team, IT managers shoulder an immense set of responsibilities. In addition to implementing new growth initiatives, there are multiple systems to maintain and often multiple locations to support. With more users on the move, their jobs have only become more complicated.

Moving to a cloud phone system can go a long way toward alleviating this heavy workload and give your IT team more time to focus on higher level business initiatives. Here’s how…

  • Reduce Multi-Vendor Management – Managing multiple vendors not only impacts daily productivity, but outdated systems that are patch-worked together typically cannot deliver a consistent user experience, especially when you add different devices to the mix. Troubleshooting problems is more time-consuming, and because the systems may not be integrated, you’re not getting a consolidated view of your operations.
  • Lower Total Cost of Operations – Managing to budget is a core responsibility for every IT leader, and a cloud phone system can help you predictably meet departmental targets. By working with just one vendor instead of many, you’ll lower the total cost of operations by reducing the complexity of day-to-day management and time spent troubleshooting. You can also mix and match the customized features you need without paying for ones you don’t.
  • Future-Proof Your Business – One challenge with traditional phone systems is that the technology ages quickly. With a cloud system, you can always take advantage of the latest features and applications. Plus, there are increased opportunities for integration with other business applications. Employees can leverage new capabilities as they need them, without ever involving the IT team.
  • Headache Relief – By reducing complexity, a cloud phone system will save you time and allow you to focus on mission-critical IT tasks that drive productivity across the business. With easier implementations and uniform deployments, your IT team can spend less time training users and more time working on high-value projects. You might still have headaches, but they won’t be caused by your phone system.

If you’re an overworked and understaffed IT manager, wouldn’t it be nice to stop worrying about at least one of your systems?

If you’re thinking “yes,” then consider transitioning your business phone system to the cloud… Contact us today at (703) 321-3030 or info@tcicomm.com.

 

 

7 Ways Cloud Voice & Collaboration Makes Your Job Easier

Collaboration doesn’t have to be so complex… With TCI Cloud Voice Services all of your communications and collaboration tools are in one place, which means you can transition from one device or channel to another – and never lose a word in the process.

Here are 7 ways Cloud Voice simplifies collaboration – and makes your job easier:

  1. Never lose your place – All your communications are available from a single hub on your desktop, so you can keep an eye on every call and message and never lose sight of important details.
  2. Work from anywhere, together – Everyone on the team can chat, share tasks and collaborate on documents within a single workspace, whether team members are at home, on the road, or in another country.
  3. Initiate ad-hoc meetings – Need information fast? Connect with the right people at the precise moment you need their help. With one click, start a meeting and assign tasks.
  4. Prioritize messages for fast response – With visual voicemail, messages are transcribed and sent to email so you can scan and prioritize who to call back first.
  5. Reach the right person at the right time – With presence, employees make their whereabouts known, so everyone knows where and how to reach them.
  6. Set agendas up front – Create a timed agenda so attendees know ahead of time what will be discussed and how much time will be spent on each item. Your meetings stay on track and are more productive.
  7. Live in your CRM – Salespeople never have to switch between their IP phone and CRM application. They can stay in the CRM to make and receive phone calls. Just by answering their phone, items are automatically added to their to-do lists.

You can have seamless and reliable communications and collaboration without breaking the bank. Our service plans and pricing are flexible and designed to adjust to your business needs.

Let’s talk about how TCI Cloud Voice services can transform the way you do business. Contact us today at (703) 321-3030 or info@tcicomm.com.

 

 

Mitel Study of Business Executives Reveals What’s Driving Cloud Voice Adoption

Mitel recently issued a study of the perceptions and motivations of executives for migrating to a cloud-based model for their business communications. Key takeaways include…

Innovation is at the heart of cloud migration

Access to innovative features not available with traditional telephony solutions was by far the main driver for migrating to a cloud model. With cloud technology delivering faster and easier access to key productivity tools, companies now view such functionality as indispensable.

Unified communication features, including presence, secure instant messaging, voice and video calls, are top of their “must-have” list. Advanced collaboration functions, such as audio and video conferencing and seamless content sharing were also cited as essential.

Migration costs are critical for measuring ROI

The costs of migrating existing telephony architecture to the cloud are top-of-mind for most businesses, compared with other costs for such things as ongoing management, equipment and maintenance. Companies also reported migration costs as the primary factor to consider when it comes to ROI. The performance improvements they can expect from the cloud are deemed heavily dependent on the quality of underlying IT systems.

Businesses are looking for cloud expertise

Companies are choosing different paths to the cloud, whether their business model aligns to a public, private or hybrid approach. According to the research, most businesses report a need for experienced advisors to help them migrate to the cloud in a manner that makes the most sense for their organization. Cloud deployments are considered a critical part of their long-term communications strategies, and companies are investing in expertise to guarantee future success.

With Mitel as its strategic partner, TCI is well positioned to design and implement the best cloud solution for your needs. Contact us today at (703) 321-3030 or info@tcicomm.com.

 

 

Managing Multiple Sites? Hundreds of Phones? How Cloud Voice Enables Corporate Communications

Designed to support small businesses to large enterprises that require customized UC and Collaboration, TCI’s Cloud Voice solution delivers the highest levels of performance, reliability and security through its global, mobile-ready cloud platform.

TCI’s team of certified network engineers will design and deploy a voice solution that keeps your business operating at peak performance – no matter how many locations you may have.

Ideal for Multi-Office Environments

Managing Cloud Voice locations and users is easy. Your local administrators can add and move users from an intuitive, centralized online portal. You can extend feature and call flow control to users or manage their access.

Your users will appreciate having the same communications experience anywhere, anytime, and on any device. Applications and information can be accessed seamlessly from any location because they are delivered from the cloud. Advanced security protection ensures that sensitive data remains safe.

Collaborate Smarter

Users can bring Outlook, Notes, Google, Lync/Skype and other applications into the conversation for true unified communications. TCI also offers robust productivity-enhancing features, including presence-based awareness, instant video communication, visual voicemail, attendant console, and much more.

Maximum Flexibility & Scale

Regardless of company size, you get all the flexibility you need to create your own communications environment without the complexity of managing it yourself. Cloud Voice can easily be scaled up or down instantly, allowing your business to grow and add features at your own pace.

If your legacy phone system is holding back your business, let’s talk about Cloud Voice Service. Contact TCI today: (703) 321-3030 or info@tcicomm.com.

 

Aging Phone System Slowing You Down? Mobilize Your Business with Cloud Voice Service

Still tethered to your desk while taking calls? If your old phone system is still holding you back, now is a great time to upgrade your communications to Cloud Voice.

You’ll get more mobility, quality, and reliability – all at a lower cost than you’re paying now. You’ll be able to easily add offices, users and features as you grow, and customize how you connect with your customers and your team.

Here are 6 ways Cloud Voice can add value to your business…

  • Productivity – With your communications tools in the cloud, users get a seamless experience on any device, anywhere in the world so they can easily manage voice, email and IM from a single screen.
  • Simplicity and Security – You’ll appreciate having a system that’s simple to use and manage, with no boxes to install or software to maintain. You also get high reliability, exceptional quality and enterprise-class security through the cloud.
  • Connectivity – Access the same phone and collaboration features you enjoy from your office anywhere, so you can seamlessly transition from the office to the airport, the golf course, or your kids’ soccer practice without missing an interaction.
  • Management – Easily add, move, change, and delete users from an online portal with a simple click-and-drag interface. Instead of managing routine updates to the system, you can reallocate your IT resources to activities that require more technical expertise.
  • Business Analytics – With powerful data visualization tools accessed via intuitive dashboards, you can view real-time analytics to better plan contact center agent resources and fine tune your organization’s call flow for optimal performance.
  • Customer Service – When you integrate Cloud Voice with your contact center, including Salesforce.com and other CRM solutions, you can link callers and data in real time to deliver an exceptional customer experience.

Don’t let inertia and your old phone system hold you back another day… Let’s talk about Cloud Voice for your business. Contact TCI today: (703) 321-3030 or info@tcicomm.com.

 

TCI Host – Cloud Voice Solution Simplifies Communication, Management & Budget

When you combine flexible communications, mobility and the cloud, borders disappear, barriers collapse, costs drop and productivity rises. If these sound like the kind of advantages you want to bring to your business, it’s time to move to the Cloud with TCI Host.

Talk, Chat, Share & Meet

With TCI Host, you get all the features from the most advanced on-premises platforms – without the hardware and management headaches. Plus, you get the unlimited scalability, seamless mobility and open integrated technology that you’ve been looking for to bring your business communications and business intelligence together.

Any Device. Anywhere. Anytime.

TCI Host fits into the way your office team works. Use a desktop phone, smart phone or softphone on your laptop. Imagine… Just one phone system supporting your business no matter when and where your team is working – office, home, on the road, or branch locations.

We Deliver & Set Up Everything

Unlike many providers, who drop-ship phones and expect you to install and configure everything, our certified Cloud Voice experts come to you and set up everything to your specifications. After we install it, we’ll test everything to make sure it all runs smoothly.

With TCI Host, your business communications become a differentiator – a competitive advantage – that drives productivity and helps your people deliver an exceptional Customer Experience.

 

Don’t let outdated communications hold your business back…  Contact TCI today: (703) 321-3030 or info@tcicomm.com.

 

Hung up With an Old-School Phone System? Walk Your Talk to TCI Cloud Voice

Companies of all types and sizes are replacing the phone systems of the past with simple, seamless cloud services. They’re motivated by reduced costs and new capabilities.

TCI Host is a customized Cloud-based UC and collaboration service. We offer several deployment models, including hybrid arrangements that can connect multiple locations with a mix of premises and hosted deployments. Over time you can easily shift from one approach to another as your needs change.

Enjoy unmatched scalability and flexibility…

  • Phones available from TCI or source your own
  • Work from the office, home or road
  • Handle calls from your desk or mobile phone
  • Seamless multi-site networking and extension dialing
  • Instantly check on the availability of colleagues
  • Easy online management & reporting
  • No upgrade, support or software costs… We maintain everything

Choose the level of support you need…

  • TCI can manage everything end-to-end… We’ll handle your moves, adds and changes
  • Or, manage your own changes and only call TCI when you need help
  • Break-fix support or sign up for a traditional maintenance plan

Also available with your TCI Host subscription…

  • Call activity reporting and analysis
  • Connectivity audit and analysis
  • Integration with Outlook, Salesforce, CRM and other applications
  • Professional onsite user and admin training
  • Discounts on services and equipment
  • Full warranty on components
  • Outstanding 24×7 onsite and remote support, plus help desk

Don’t let an old-school phone system hang up your business… Walk your talk to TCI Cloud Voice. Contact TCI today: (703) 321-3030 or info@tcicomm.com.